Jewellery Retail Management

Some of the Special features for Jewellery Retail in Visual ACE-GOLD Enterprise Jewellery Business Management ERP Software (VAGE) are as under:

Retail Product Verticals
- Gold Jewellery
- Diamond & Pearl Jewellery
- Silver / Platinum Jewellery
- Bullion (Gold/Silver/Platinum/Palladium)
- Loose Diamond/Colour Stones/Pearls
- Watches & Accessories
- Repair Services
- Other Items/Services

Special Retail Features:
- Single Retail Store, or a Chain of Retail Stores, connected to a centralized Server at Management Office
- Local or Remote Software Users as required
- Retail Invoicing in multiple copies
- Multiple Mode of Payments in single Invoice Cash, Credit Card, Cheque, etc, fully definable
- Automatic Entry for Credit Card Commissions
- Daily Retail Sales Report – to Reconcile Collections
- Gold Scrap/Old Gold Exchange in the Retail Invoice
- Control on Gold/Metal Rate
- Control on Minimum Sales Price
- Barcoding option for quick Sales & Inventory Checking
- RFID option for quick Sales & Inventory Checking
- Periodical or Perpetual Physical Stock Checking, with automatic differences and adjustments, maintaining complete history of each Checking
- Sales Returns
- Optional Certificate Printing for Diamond Jewellery or Loose Diamond
- Optional Retail Sales Order
- Optional Repair Order
- Optional Retail Customer Relationship Management (CRM) Module:
  - Retail Customer Database – maintaining complete information about any Customer – Name, Gender, Area, Type, Nationality, Mobile, Email, Birthdate, Wedding Anniversary Date, etc
  - Retail Sales History – complete history for any specific Customer – all Sales done at any Branches
  - Privilege/Loyalty Card Module
  - Retail Customer SMS Marketing Module
  - Retail Customer Email Marketing Module
  - Retail Customer Address Label Printing for Greeting/Invitation Card Marketing
  - Retail Customer Profile Analysis Module (By Gender, Nationality, Age, Area, Type, etc)
  - Special Retail Customer Schemes for Loyal Customers
- Many more Retail Features

Precious Metal
Bullion Management

Some of the Special features for Precious Metal Bullion Management in Visual ACE-GOLD Enterprise Jewellery Business Management ERP Software (VAGE) are as under:

BULLION FEATURES

Create Currencies and Precious Metal Suffixes – Like AED, USD, GBP, EUR, TTB, GOZ, GMS, KG, TOLA, G995, and define Currency Rates or conversion factors/purities
Create Banks/Customers/Suppliers or any Account with full contact details and any of the multiple Suffixes for each account as given above
Define Margin % for each Party

Define Credit Limit for Unfixed Metal, PDC and Overall Balance, and whether to enforce the Credit Limit Check at the times of Sale or not
Link any Item with any Suffix – serving as default, but can be changed in Transactions.
Allows to convert any item to another Suffix – for example in Ten Tola Bar item, you can give Gold Ounce Suffix – hence any transaction in Ten Tola Bar will be posted in party account in Gold Ounces, as well as equivalent Pure Grams (for control)
Do Unfixed Sale/Purchase/Sale Return/Purchase Return/Metal Payment/Metal Receipt for any of the defined precious metals, and post them to selected Suffixes for each party account
Enter Metal Premium/Making Charge at the time of Purchase/Sale, in any Currency, as defined in the party account
Automatic Purity Gain/Loss, in case of Purity Changes for fixed purity items
Transfer any Item to another item, for example broken Ten Tola Bar to Scrap, or Scrap to Scrap Bar after melting and purity testing
Bullion Inventory Reports – like Stock Balance, Stock Movement, Stock Transaction Summary, Stock Registers, Stock Card, Sales & Gross Profit Analysis, etc – with multi-level Groupings
Metal Fixing Position Report – At any given date, showing Metal Movements in Fixing in Pure Grams or given Suffix (e.g. Ounce), Values and Average Rates – Opening, Purchase, Sale, Purity Loss/Gain, Net Short/Long Position, Break-Even Rate, Net Position at Current Rate, Fixing Profit/Loss. Fixing Movements are automatically reconciled with Fixing Positions – Unfixed Customers, Suppliers, Banks, Stock and Other Accounts
Allowing you to zoom-in from Fixing Position to Transaction details
Suffix-wise Fixing Position Report
Fixing Register – showing each Fixing/Fixed Transaction between any given dates, with Quantity, Rate, Amount, etc, as an audit trail to check each transaction
Customer-wise fixing register
Pure Gold Reconciliation – giving you a master analysis of Pure Gold Movements and Positions, with values – to fully reconcile the metal movements
Statement of Account in any Suffix, Pure Grams, Foreign Currency, Local Currency
Account Balance Report – Showing All Parties or Area-wise Groups: with Balances in each Suffix/Currency and Net Balance at Current Rates
Currency and Metal Trial Balance, Combined Trial Balance, Net Amount Trial Balance
Account transfer from one suffix to the other
Margin control report with an option of filtering out short/excess margins.
Account Control Centre (CTRL+B) giving a comprehensive detail of position of all the suffixes valued at the given current metal rate as well as columns like, limits, balances, current value, margin value, actual break-even, margin break-even, short/long position and margin percentage
Customer/Supplier Age Analysis in Metal/Currency/Net
Audit Trail in Currency and Metal
Many more bullion features….
Bullion Trading Order Management Module (Optional)
Bullion Trading Order Screen with following facilities:
- Very good software for booking, tracking, controlling, executing, automating all Bullion Trading Orders, rather than manual tracking – which can easily be missed or wrongly entered, without any reporting or tracking
- Integrated with most popular Visual ACE-GOLD Bullion Business Management Software
- Buy/Sale Orders Entry for Bullion Spot/Future from any Party/Bank
- Document Control – Trading Order Number, Date, Time, Value Date, Time
- Automatic stamping of User Name, Date, Time, Print User Name/Date/Time, Edit User Name/Date/Time)
- Salesman (Dealer)
- Select any Party/Bank, any Suffix (Gold Spot Ounce, Dubai Gold Futures Dec07 etc etc) to be updated when the Order is executed, with corresponding Currency Account
- Define different Rate Types (from Rate Master – like Gold Spot Bid, Gold Spot Asking, Dubai Gold Futures Dec07 etc, etc) and select in the Trading Orders
- Specify Conditions like any Rate Type reaching any Level of Rate (e.g. Equal To, More than, Less than, More than or Equal To, Less than or Equal To, Range) and show the maturing Orders when the condition is met
- Ask Fixing Type (as defined in Fixing Master Screen – as per details below), Quantity, Rate and calculate Amount. Quantity can be as defined in Suffix (Ounce, Kilo, TTB, Grams, 995 etc)
- Order Type: Marking of Orders as GTC (Good-Till-Cancelled) or Expiry with fixed Date/Time
- Entry of linked Orders like One-Cancels-Other (OCO) or One-Activates-Other
- Order Category (only for reporting purpose)
- Remarks field to write any remarks/details
- Allows to Cancel any Order at anytime with details like – User Name/Date/Time, Reason for Cancellation
- Shows order Status (Pending/Expired/Executed/Cancelled)
- Shows details of Fixing Purchase/Sales (Doc Number, Date, Time) if the Order is executed later on
- Control Bar, facilitating Add/Edit/Delete, Navigation to any Order: Top/Bottom/Previous/Next, Find/List, Property, Print, Exit
- Edit/Delete of Orders only for Authorised Users, with Password
- Order View/Print
- Order can be saved in your PDF Writer and emailed or faxed using your Modem & Faxing Software
Fixing Master Screen: to define different Fixing Types (unlike now where you have only ‘FIX’ for spot fixing) for Spot or Future Buy/Sale Fixings (like spot, Dubai Gold Futures Dec07, London Gold Futures Feb08 etc) and define them in Trading Orders and Fixing Purchase/Sale
Bullion/Currency Rate Screen: with short-cut to activate and enter different Rate Types at any time and at every change in Rate, show the Orders meeting any Rates criteria and show the Order Control Screen as shown below
Bullion Trading Order Control Screen: Grid showing all the Orders as under:
- Shows, for each Order – Select/Unselect, Order Number, Date, Time, Buy/Sale, Dealer, Party, Suffix, Rate Type, Fixing Type, Quantity, Rate, Amount, Order Type, Expiry Date/Time, Order Conditions Order Status, linked Orders, Category, Remarks etc
- Show Margin %, Margin Available, Short/Excess, Break-Even Rate
- Double clicking any Order will open the Bullion Trading Order Screen as above
- Filter by Order Status (Matured/Pending/Executed/Expired/Cancelled)
- Filter for any Date Range (Entry Date/Value Date/Expiry Date)
- Filter for Buy/Sale or show both
- Filter for any Salesman/Dealer, Party, Suffix, Fixing Type, Rate Type, Rate Range, Order Type, Order Category
- Allow to select/deselect any Orders
- Execute selected Orders & pass & print Fixing Sale/Purchase Entry directly
Automation of Fixing Purchase/Sale Entry: Automatically pass & print Fixing Sale/Purchase Entry for selected matured Bullion Trading Orders from the Control Screen as above
Bullion Trading Order Register: Register allowing you to view/print or create PDF from your PDF writer, with similar details/filters as Bullion Trading Order Control Screen shown above.
Fixing Position: Allowing you to take Fixing Position Report for any defined Fixing Type or Sport/Future

Jewellery Wholesale Management

Some of the Special features for Jewellery Wholesale in Visual ACE-GOLD Enterprise Jewellery Business Management ERP Software (VAGE) are as under:

Wholesale Product Verticals
- Gold Jewellery
- Diamond & Pearl Jewellery
- Silver / Platinum Jewellery
- Bullion (Gold/Silver/Platinum/Palladium)
- Loose Diamond/Colour Stones/Pearls
- Watches & Accessories
- Other Items/Services

Special Wholesale Features:
- Single Wholesale Office, or multiple Offices/Business Units, connected to a centralized Server at Management Office
- Local or Remote Software Users as required
- Wholesale Invoicing in multiple copies
- Special Features for Accounts Receivables/Customers:
  - Categorize Customers by Area, Type, Category, Salesman, for Grouping the Reports
  - Unlimited Multi-Currencies for each Customer
  - Customer Credit Limits and enforcements
  - Customer Blacklisting and Transaction blocking
  - Confidential Customer flagging and User Access Control
  - Unfixed/Fixing Gold/Metal Transactions & Accounts with Customers
  - Optional Unfixed Gold Limit
  - Optional Margin % against Unfixed Gold
  - Keep Records of Multiple Representative’s Contact Details, Photo, Signature
  - Customer Age Analysis
  - Customer Outstanding Reports (by Overdue Invoice)
  - Customer Statement in Any Currency, Unfixed Gold/Silver
  - Customer Balances Report
  - Customer Master Dashboard & Drill-Down till Transaction Level
  - Customer Currency Loss/Gain Report
  - Customer-wise Sales & Profitability Analysis: By Customer, By Customer Area, By Customer Type, By Customer Category, By Customer Salesman
  - Optional Customer Margin Control Report
  - Optional Credit Analysis Report
  - Optional Customer Turnover Report
  - Optional Quotation & Sales Order Module
  - Many more Features & Reports
- Special Features for Accounts Payables/Suppliers:
  - Categorize Suppliers by Area, Type, Category, Salesman, for Grouping the Reports
  - Unlimited Multi-Currencies for each Supplier
  - Supplier Blacklisting and Transaction blocking
  - Confidential Supplier flagging and User Access Control
  - Unfixed/Fixing Gold/Metal Transactions & Accounts with Suppliers
  - Optional Margin % against Unfixed Gold
  - Keep Records of Multiple Representative’s Contact Details, Photo, Signature
  - Supplier Age Analysis
  - Supplier Outstanding Reports (by Overdue Invoice)
  - Supplier Statement in Any Currency, Unfixed Gold/Silver
  - Supplier Balances Report
  - Supplier Master Dashboard & Drill-Down till Transaction Level
  - Supplier Currency Loss/Gain Report
  - Supplier-wise Sales & Profitability Analysis
  - Supplier-wise Purchase Analysis: By Supplier, By Supplier Area, By Supplier Type, By Supplier Category, By Supplier Salesman
  - Optional Supplier Margin Control Report
  - Optional Purchase Order Module
  - Many more Features & Reports
- Special Inventory Features:
  - Grouping of Items in Category, Sub-Category, Type, Make/Country, Karat, Brand, Supplier, Gross Profit Center, ABC, etc, for enhanced Analysis of Reports
  - Item Picture
  - Multiple Price-Levels and Controls
  - Control on Minimum Sales Price
  - Inventory Master Dashboard & Drill-Down till Transaction-Level
  - Negative Stock Control
  - Barcoding option for quick Sales & Inventory Checking
  - RFID option for quick Sales & Inventory Checking
  - Periodical or Perpetual Physical Stock Checking, with automatic differences and adjustments, maintaining complete history of each Checking
  - Sales Returns
  - Stock Age Analysis
  - Slow Moving Stock Analysis
  - Stock Card, Stock Balance, Stock Movement Reports, Transaction Analysis Reports
  - Inventory Sales & Profitability Analysis By Item, Item Category, Sub-Category, Type, Make/Country, Karat, Brand, Supplier, Gross Profit Center, ABC, Customer, Customer Area, Customer Type, Customer Category, Salesman, etc
  - Special Features for Gold/Metal Inventory
    - Fixed/Unfixed/Fixing Transactions
    - Receipt/Payment in Gold/Metal
    - Stock in Pcs, Gross Weight, Pure Weight
    - Automatic Purity Loss/Gain
    - Separation of Rates/Values in Gold and Making Charges
    - Define Gold Rates in any formula (Grams, TTB, Kilo, Ounce, etc)
    - Valuation of Metal at Current Rates and Making Charge at Average
    - Unfixed/Fixing Position Report & Register
    - Fixing Profit & Loss
    - Many more…
  - Special Features for Diamond Jewellery/Loose Diamond Inventory
    - Consignment Purchase/Sales Transactions
    - Consignment Stock In/Out
    - Manufacturing by Assembly of Components/Labour
    - Diamond Certification Details
    - Diamond Colour, Carat, Clarity, Cut/Shape, Grade
    - Optional Certificate Storing/Printing
    - Many more…
  - Optional Inventory Turnover Report
  - Optional Inventory Break-Even Analysis Report
  - Optional Reorder Reports
  - Many more Features & Reports

Visual ACE-GOLD Laboratory
Software (VAGL)

Main Features:

Fully integrated Gold Testing Laboratory & Accounts Software
Facilitates complete flow of Laboratory Transactions – Receipt of Sample from Customers at counter, Transfer to Laboratory for Testing, Tracking of Sample Item by Category/Sub-Category/Testing Method, Receipt from Laboratory, Testing Certificate Printing, Sample Delivery, Sample Fees recording on Cash/Credit to Party, Receipts
Testing Certificate Printing
Laboratory Sample Status Enquiry: for immediate tracking of any Sample by given number for information to customers

Accounting – including Party/Cash/Bank Statement, Trial Balance, Balance Sheet, Profit & Loss Account, Audit Trail, Post-dated Cheque Management, Customer Ageing and many other advanced reports – automatically generated from Transactions
Provision of all accounting methods - Advance Receipt, Credit to Account, Receipt against earlier Dues
Easy to Use, Windows-based Graphical-User-Interface
Follows international accounting standards – for double entry, with complete Audit Trails for each type of Transaction – for self-checking or Auditing
Document Printing for all Transactions – with formatted letter-heads printable on plain-paper, saves you pre-printed stationary cost every year
User-Level Access Control & Security with Password, to allow access only for Authorised Users for any part of the software. Edit/Delete control for only Authorised Users
Details:

Masters:
- Sample Item Master
- Sample Item Category/Sub-Category/Method
Transactions:
- Sample Receipt Entry
- Sample Detail Transactions (Lab Receipt, Certificate, Delivery)
- Provision for entering Gross & Net Weight of the Sample (with Testing Remarks)
Reports:
- Sample Analysis Report
- Testing Register showing full details (All / Pending / Undelivered)
- Testing Certificate Printing
- Sample Receipt Printing
- Sample Delivery Printing
- Receipt Voucher Printing
Others:
- Customer Master/Linking with Accounts
- Accounts Entry for Testing Charges / Receipt in Customer / Bank / Cash A/c
Laboratory Testing Analysis / Register – to analyse all/pending/completed jobs and full details of each Job

Jewellery Manufacturing Management

Some of the Special features for Jewellery Manufacturing in Visual ACE-GOLD Enterprise Jewellery Business Management ERP Software (VAGE) are as under:

Jewellery Manufacturing Product Verticals in VAGE are as under:
• Gold Jewellery & Bullion Manufacturing
• Diamond/Pearl Jewellery Manufacturing

Each of the following is described as under: